1) Introduction And Video Presentation
From the moment you gave the OK to an assistant you must have everything prepared. Do not hire anyone if you have not previously organized a work plan. Click here for more info
Folders, mails, communication systems, company information, even a video where you explain what you have to do in case you want to review the activities. I recommend that you also prepare an introductory video of the project. In case something does not go well, you can hire another assistant, so you will save time by not repeating everything you have to do again.
2) One of the best things I did was develop a manual
Put together a document with all the procedures step by step. You can also add all the relevant information, passwords, web page. This assured me that they would not interrupt me constantly with basic questions and that they would be handled in a self-sufficient way quickly.
3) Programs to share files and folders
I think it is one of the best services today to maintain a virtual relationship. GOOGLE DRIVE allows you to share documents and even several people work on them at the same time. I think it's something that everyone already knows, but very few take advantage of all the advantages.
In a folder I decided to upload a large list of cover letters, so that Shuvo can apply to all kinds of jobs. I had about 20 templates, I just had to change some sentences so that the copy paste was not detected, but it was the fastest way to apply to many jobs.
4) Monitoring of completed tasks and daily tasks
Also to have an idea of what I was doing every week, and not have to be asking all the time we decided to use Trello. It was enough for him to complete the daily tasks and upload the links of the works where he had applied.
When I wanted to, I could visit the links and see that my application was active and corroborate that everything was fine.
I could also check how many jobs I applied per day, a good way to measure performance and the conversion rate.
We have to find a space in our agenda to verify the tasks performed and analyze if everything is going well.
It's easy to get to work and forget about your assistant temporarily; They are usually silent and do not require the same time as a client.
But if you want it to be effective, at least reserve about 30 minutes per day to review your work. This also helps you to detect any errors in case your assistant is not doing something right. I'm sure he's not going to ask you a lot of questions since he does not want to bother you. The important thing is to anticipate and detect any error before it is too late and complicate the relationship.
5) Conversations
This app was always our best ally. I speak of Skype. After he started to get jobs, he became the mediator with my new clients. So in addition to getting work, he was in charge of dealing with these. He was in charge of answering the messages, analyzing the requirements and I only had to check what I had to do. Half an hour a day we met by this skype and synchronized the work.
7) Payment methods
The best way to pay an assistant is through a virtual platform. We were looking at all payment methods, but Shuvo did not have a paypal, and for some reason he did not want to turn money directly without being sure.
I liked VAguys111 a lot because of its ability to generate a contract, follow up work and also allowed to establish a payment system.
I could check the schedules, and days of payment, I sent screenshots where I saw what the assistant was doing during work hours.
At this point I was more than grateful for the decision I had made. I could delegate all the tasks that did not interest me and there were many others that I could not have done better.
8) A little extra motivation
One day I was talking to an assistant and he told me that he wanted to learn Digital Marketing. I decided to subscribe to Lynda's service. For those who do not know is a platform for courses and tutorials. You have a monthly subscription and you can do all the courses you want.